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      We align ourselves with the People & Tech Life Cycle and connect people and technology along the entire employee cycle - from talent acquisition to development. This is how we create customised solutions for sustainable success.

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      Document migration for Haufe People Operations

      Seamless transition — we securely move your digital personnel files into the new HR world.
      To the overview
      HR Core

      Challenges during the system implementation

      When introducing modern HR systems, a central question often arises:

      How do we transfer existing documents efficiently and reliably?

      Personnel documents are often stored in:

      • Source systems such as Acconso, REXX, Personio, DATEV or P&I Loga, PeopleDoc, UKG

      • SharePoint folders or network drives

      • Archive files or older DMS solutions

      Our answer: We take on this task for you - automated, verifiable and complete.

      Personnel Concept. Word on Folder Register of Card Index. Selective Focus.-1

      Document migration as a service

      We analyze your data source, structure the migration and transfer your digital files to the target system.

      Project management

      We coordinate all the steps with you and accompany you during the migration. From the preparatory tasks to implementation and joint completion. We keep an eye on important milestones and time limits so that countermeasures can be taken at an early stage if necessary.

      System knowledge

      Thanks to our comprehensive knowledge of the system, we can point out risks at an early stage and suggest suitable solutions. Can the structure be transferred 1:1 from the old system? Where are adaptations to a new logic necessary? What is the best way to do this?

      Metadata assignment

      Mapping metadata is not always easy. With the help of mappings, employee names can be mapped to employee IDs, folder names can be transformed into document types and titles and dates can be set using a modular building block approach.

      Validation

      From file names to the exclusion of certain formats or titles, various parameters can be set during migration to meet your individual needs. For example, should the five versions of the Word templates for employment contracts be excluded from migration?  No problem, we simply exclude them from the import based on certain criteria .

      Preparation for import

      The system offers two ways to automate the import of documents: via SFTP or REST API. We will work with you to find out which method is the right one for your specific case.

      Typical scenarios

      Whether it's a migration from a legacy system, the consolidation of local file folders or the transition of legacy HR systems to new systems. We will be happy to assist you!

      Migration process overview

      01

      Provision of documents

      Analyze initial situation and export documents. Set up access to storage location for further processing

      02

      Further processing

      Processing into ZIP packages or mapping with metadata when importing with REST API

      03

      Import

      Test import and, if necessary, correction loops, followed by mass import

      04

      Closure

      Final validation and project closure

      Interested in advice and support with document migration?

      Get in touch!

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